Salary slip format: what the document looks like

A salary slip, a payslip and a pay stub are three regional names for one document: the wage slip an employer issues for a wage period. In India the prescribed form is Form V, and the sample below is that document filled in with realistic figures — not an empty wireframe.

A filled-in sample

Drawn with the same renderer the generator previews and the print action prints, for a wage period after the current provident-fund ceiling took effect.

Example Works Private Limited

14 Market Road, Pune 411001

Date of issue: 31 Oct 2026
Period: 2026-10

1	Name of employee	A. Sharma
2	Father's / Mother's / Spouse Name	R. Sharma
3	Designation	Accounts Clerk
4	UAN	100200300400
5	Bank Account Number	000111222333
6	Wage period	2026-10
7a	Rate of wages payable — Basic	₹15,000
7b	Rate of wages payable — DA	₹1,800
7c	Rate of wages payable — Allowances	₹1,200
8	Total attendance / unit of work done	26 days
9	Overtime wages	₹500
10	Gross wages payable	₹18,500
11a	Total deductions — PF	₹2,016
	12% × ₹16,800 · rounded to the nearest rupee · below the ceiling ₹25,000 G.S.R. dated 2026-07-01, para 18 · S.O. 5109(E) · EPFO circular · in force 17 Sept 2026
11b	Total deductions — ESI	₹135
	0.75% × ₹18,000 · rounded up to the next rupee · below the ceiling ₹21,000 ESIC contribution rates and ceiling · G.S.R. 343(E)-series, Rule 19 · in force 1 Jul 2019
11c	Total deductions — Others	₹200
12	Net wages paid	₹16,149

Every item of Form V

Every item of the prescribed form, in the order it prints. A mandatory item left blank is named before printing; an optional item left blank is omitted from the document rather than printed as an empty line.

Item	Prints as	Required	Prints when empty
Date of issue	Date of issue	Required	Only when filled
Name of the Establishment	Name of the Establishment	Required	Only when filled
Address	Address	Required	Only when filled
Period	Period	Optional	Only when filled
1	Name of employee	Required	Only when filled
2	Father's / Mother's / Spouse Name	Optional	Only when filled
3	Designation	Required	Only when filled
4	UAN	Optional	Only when filled
5	Bank Account Number	Optional	Only when filled
6	Wage period	Required	Only when filled
7a	Rate of wages payable — Basic	Required	Only when filled
7b	Rate of wages payable — DA	Optional	Only when filled
7c	Rate of wages payable — Allowances	Optional	Only when filled
8	Total attendance / unit of work done	Required	Only when filled
9	Overtime wages	Optional	Only when filled
10	Gross wages payable	Required	Only when filled
11a	Total deductions — PF	Optional	Only when filled
11b	Total deductions — ESI	Optional	Only when filled
11c	Total deductions — Others	Optional	Only when filled
12	Net wages paid	Required	Only when filled

The item numbers and labels are transcribed from the form; the mandatory set is the identity, period and amount skeleton of the document, and the optional items are the fields many small employers genuinely do not hold.

Source: Wages (Central) Rules, 2026, G.S.R. 343(E) / S.O. 343(E), Rule 52. Effective: 2026-05-08. Retrieved: 2026-11-10.

Three mistakes to check for

Each one is a real failure found in circulated templates and payroll sheets, stated with the instrument that settles the correct practice.

Filling the header’s Period and the body’s Wage period from two different inputs, so the two positions state two different months.
The form names the period in both positions — the header’s fourth item and the body’s sixth — and both are one fact about one wage period, so a single input has to feed both.
Source: Wages (Central) Rules, 2026, G.S.R. 343(E) / S.O. 343(E), Rule 52. Effective: 2026-05-08. Retrieved: 2026-11-10.
Rounding both contribution lines the same way, usually to the nearest rupee, and losing a rupee on the insurance line each month.
The insurance share is rounded to the next higher rupee, per employee, while the provident-fund share is knocked to the nearest rupee. The direction belongs to the rule, not to the calculator.
Source: Social Security (Central) Rules, 2026, G.S.R. 343(E)-series, Rule 19. Effective: 2026-05-08. Retrieved: 2026-11-10.
Citing the Payment of Wages Act 1936 as the authority for the slip, as most downloadable templates still do.
The 1936 Act was repealed with effect from 2025-11-21. The form is prescribed by rule 52 of the Wages (Central) Rules, 2026, and that is the instrument to cite.
Source: Code on Wages, 2019 — s.69 repeals the Payment of Wages Act 1936, Act 29 of 2019, s.69. Effective: 2025-11-21. Retrieved: 2026-11-10.

Where to go next

Rule 52 and the form it prescribes — quoted from the instrument, with its effective date.

Review status

Page reviewed:: 2026-11-13
Rules verified:: 2026-11-10

The field table, the sample slip and the mistakes on this page were checked against the instrument cited beside each one. No third-party payroll practitioner has reviewed them yet.